 | As hybrid work becomes the norm, organizations are increasingly adopting BYOM (Bring Your Own Meeting) setups to allow users to launch meetings from their personal devices while leveraging in-room AV infrastructure. This guide walks through the integration of HP Poly Gen-2 Android Teams Rooms devices and HP Poly G9Plus Windows MTR PC with the following BYOM solutions:
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1. BYOM for Teams Rooms on Android
HP Poly Gen-2 Android Teams Rooms devices are certified for Microsoft Teams Rooms on Android and includes the Studio X32, X52, X72 all-in-one video bars and the G62 modular room codec. All these devices have a built-in BYOM USB-C port that makes BYOM setup simpler and easy to use. The diagrams below show the BYOD USB-C port on these devices
HP Poly Gen-2 Android Teams Rooms devices are certified for Microsoft Teams Rooms on Android and includes the Studio X32, X52, X72 all-in-one video bars and the G62 modular room codec. All these devices have a built-in BYOM USB-C port that makes BYOM setup simpler and easy to use. The diagrams below show the BYOD USB-C port on these devices
Studio X72 | Studio X52 |
Studio X32
For the Studio X series videobars paired with a TC10 touch panel, users can left-swipe the right edge of the panel screen to reveal a menu overlay that allows users to activate BYOM mode and connect their laptop to the USB-C port using a USB-C cable to take over the videobar's camera, speaker and mic. Then connect the HDMI output of the laptop to the room TV display HDMI input and proceed to start a meeting on their laptop using the videobar and the room TV display. The connection diagram for this setup is shown below:
For rooms that require wireless BYOM capability, third party add-on solutions such as Barco CX-series can be deployed. The connection diagram is shown below:
These third-party add-on solutions may require some configuration in order for the Poly Studio X series to work seamlessly in BYOM mode. For example, the Barco CX-30 may require the "SmartFocus" setting to be enabled so that the system will not display the Barco home screen when no content is being shared or no laptop is connected via USB-C :
For the G62 modular room Teams Room on Android solution, the setup is similar with the exception that only a single USB-C DP-Alt cable is required from the laptop to the G62 USB-C port. This port will carry both data and video so there is no need to connect the HDMI cable to from the PC to the G62. Do note that DP Alt mode on Poly Studio G62 only supports using the following cable:USB Type-C 1.83 m (6 ft) part number L07087-002. The laptop must also support USB-C Alt-DP for this to work. With this the connection diagram is simplified as show below:
If the laptop computer doesn't support Alt DP, then is required to connect the computer to both the USB Type-C and the HDMI In port on the Poly Studio G62 in the same way for the Studio X72/52/32.
2. BYOM for Teams Rooms on Windows
The HP Poly Teams Rooms on Windows solution comprises the HP G9 Plus Mini Conferencing PC with a TC10 touch panel. BYOM setup for this solution requires a third-party USB Host switcher such as the Acroname USB Switching Hub. Fortunately this device is available to purchase directly from HP Poly at the time of this writing. To start a BYOM meeting the user will connect both the USB-C and the HDMI cable from the laptop to the HP G9 Plus Mini Conferencing MTR compute PC. A USB extender such as the Icron Ranger 2311 can be used to bridge the distance from the MTR compute PC to the users' laptop on the conference room table. The setup diagram is shown below:
The HP Poly Teams Rooms on Windows solution comprises the HP G9 Plus Mini Conferencing PC with a TC10 touch panel. BYOM setup for this solution requires a third-party USB Host switcher such as the Acroname USB Switching Hub. Fortunately this device is available to purchase directly from HP Poly at the time of this writing. To start a BYOM meeting the user will connect both the USB-C and the HDMI cable from the laptop to the HP G9 Plus Mini Conferencing MTR compute PC. A USB extender such as the Icron Ranger 2311 can be used to bridge the distance from the MTR compute PC to the users' laptop on the conference room table. The setup diagram is shown below:
Another possible setup is using the Extron UCS 313 Collaboration Switcher that can provide the user more control over when to switch between the MTR Host PC and the user's laptop. The 313 front panel provides selector buttons for this purpose. Also the Extron USB Extenders can be used for extending the USB connection betweeen the UCS313 and the laptop. The setup diagram is shown below:
For wireless BYOM requirements, addtional third party components such as the ExtronUCS313 or the Inogeni Toggle Rooms can be used in conjunction with the Barco CX devices family. The Acroname USBHub3+ cannot be used with Barco or other wireless BYOM solutions as there is no easy way for the user to control the host switching even when there is no laptop connected to the Barco device. The Up0 port will always take precedence over Up1 port for USB connected peripherals such as the Studio V72.
Therefore, it is necessary to use a USB Switching device that can allow for host switching control by the user so that it only when a laptop is connected to the wireless BYOM device, the peripherals will switch. One example is to use the Extron UCS 313 Collaboration Switcher while adding on a Barco CX device. Since the Barco device is always connected to the USB port for BYOM, there is addition of an Extron IPCP controller which will allow the user interface on the MTR touch panel to provide a soft key button for the user to initiate a BYOM session manually. The sample connection diagram is shown below:
Therefore, it is necessary to use a USB Switching device that can allow for host switching control by the user so that it only when a laptop is connected to the wireless BYOM device, the peripherals will switch. One example is to use the Extron UCS 313 Collaboration Switcher while adding on a Barco CX device. Since the Barco device is always connected to the USB port for BYOM, there is addition of an Extron IPCP controller which will allow the user interface on the MTR touch panel to provide a soft key button for the user to initiate a BYOM session manually. The sample connection diagram is shown below:
An alternative to using Extron is the Inogeni Toggle Rooms for MTR for the same BYOM functionality in MTR Windows. The setup is very similar but with slight variations in the connections. Below is the sample connection diagram:
This is referenced from the connection diagram provide by Inogeni here: INOGENI_TOGGLE-ROOMS_Barco-ClickShare_UC-Systems-Partners-diagrams.pdf
3. Conclusion
Hopefully the above configuration setup diagrams will help AV integrators in building BYOM solutions for both Teams Rooms on Android and Windows.
Hopefully the above configuration setup diagrams will help AV integrators in building BYOM solutions for both Teams Rooms on Android and Windows.
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