UCPrimer
  • Tech Blog
  • About UCPrimer.com

Implementing Microsoft Teams External Access

3/14/2018

0 Comments

 
Picture
Microsoft Teams is a powerful collaboration application with built-in intelligent communications and is also a highly extensible platform that can leverag 3rd party or custom built applications which can be embedded right into Teams channels to make collaboration even richer. Today's teams are geographically dispersed, and yet need to make fast decisions based on real-time market or customer data, for which Microsoft Teams is the all-in collaboration and communication tool. What makes it even more powerful is the fact that external users such as partner organizations, suppliers or vendors can be added as guests into Teams to extend intelligent collaboration to these users who are not part of your organization. This blog post walks through how to enable Guest Access in Teams and its experience.
Before external users can be added as guests, the administrator must enable the tenant-wide setting to enable this capability from the admin portal as shown below:
Picture
Once enabled, teams users can now add members into the team they belong to by just typing the email address into Teams. The external user must have a business or consumer email account, such as Office365, Outlook, Gmail, or others, before they can participate as a guest in Teams with full access to team chats, meetings, and files. In the example below, I'm adding my company account's email address into my personal O365 Teams Tenant:
Picture
Almost immediately, I receive an invitation email in my company's Exchange email inbox to join the Teams as a guest user. When I click on the link, it gives me a welcome screen and do note that it knows that my AD UPN is not the same as my email address and informs the me to login in the next screen using the UPN and not the email address. These two screens as shown below:
Picture
Picture
After clicking on 'Next', we will be prompted to open the Teams client and we just click allow:
Picture
Next we will be presented with an ADFS login windows as my company's AD is federated with Azure AD. We simply login using our AD credentials and then it will ask us to swtich tenants because now we are leaving the Teams environment that I use on my own company and going to the Teams environment where I've been invited as guest: 
Picture
After clicking on "Switch account" I am prompted to login using my company's AD credentials via ADFS and it will login to the Teams site as a guest user. These are shown below:
Picture
Picture
And that's all there is to enabling Guest Access in teams and inviting an external user along with the joining experience. I now have access to the IMF Team that I was invited to join as an external user and can now collaborate with the members of that team:
Picture
Once I'm done collaborating with this team as an external user, I can simply switch back to my own tenant's Team environment by clicking on the drop down at the top right and choose to return to my own company's team or another guest Team. These are all displayed in the drop down as shown below:
Picture
In closing, Teams guest access makes it really easy to allow external users to work and collaborate together while at the same time guest user content and activities are under the same compliance and auditing protection as the rest of Office 365. For more details on what exact Teams capabilities are available to internal and external guest users, check out this link https://docs.microsoft.com/en-us/microsoftteams/guest-experience
0 Comments

Your comment will be posted after it is approved.


Leave a Reply.

    Picture
    Picture

    Important Links

    Microsoft Teams Docs
    Microsoft Learn

    ​Microsoft MVP Blogs

    Michael Tressler’s Blog
    Michael’s MTR Quick Tip Videos
    Jimmy Vaughan’s Blog
    Jeff Schertz
    Adam Jacobs
    James Cussen
    ​Damien Margaritis

    Archives

    September 2022
    August 2022
    March 2022
    February 2022
    January 2022
    December 2021
    November 2021
    October 2021
    September 2021
    August 2021
    June 2021
    April 2021
    March 2021
    December 2020
    October 2020
    September 2020
    August 2020
    April 2020
    March 2020
    February 2020
    January 2020
    December 2019
    November 2019
    October 2019
    September 2019
    August 2019
    July 2019
    March 2019
    November 2018
    October 2018
    September 2018
    August 2018
    June 2018
    March 2018
    February 2018
    January 2018
    December 2017
    November 2017
    August 2017
    July 2017
    April 2017
    March 2017
    February 2017
    January 2017
    November 2016
    October 2016
    September 2016
    August 2016
    July 2016
    June 2016
    May 2016
    April 2016
    March 2016
    January 2016
    November 2015
    October 2015
    September 2015
    August 2015
    July 2015
    June 2015
    May 2015
    April 2015
    March 2015
    February 2015
    January 2015
    December 2014
    November 2014
    October 2014
    September 2014
    August 2014
    July 2014
    June 2014
    May 2014
    April 2014
    March 2014
    February 2014
    January 2014
    December 2013
    November 2013
    October 2013
    September 2013
    August 2013
    July 2013
    June 2013
    May 2013
    April 2013
    March 2013
    February 2013
    January 2013
    December 2012
    November 2012
    September 2012
    August 2012

    Categories

    All
    Edge
    Exchange 2013
    Hybrid
    Lpe
    Lync 2010
    Lync 2013
    Mobility
    Oauth
    Office365
    Polycom
    Ucs

    RSS Feed

    This website uses marketing and tracking technologies. Opting out of this will opt you out of all cookies, except for those needed to run the website. Note that some products may not work as well without tracking cookies.

    Opt Out of Cookies